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CIO Spotlight: Controlling Data Risk in the BYOD Onslaught

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Synopsis

The BYOD era is in full swing, posing a higher level of data security risk to enterprises. CIOs are faced with balancing the needs of workers to be more mobile and have more choice with the needs of the enterprise to protect its data regardless of the delivery channel. Here are five areas that support risk mitigation and data protection, the solution to controlling data in the BYOD era. Read this white paper to learn everything you need to know about reducing data risk and to navigate the BYOD onslaught.

Data protection has always been a challenge, even when data flow was, more or less, confined to a closed network system. Now, we have the BYOD (Bring Your Own Device) era in which your employees and contractors basically feel they should be able to use whatever device they want to create information, share it and retrieve it at will. It makes previous risk mitigation issues look relatively simple. The challenge and potential for risk will only increase. IDC forecasted that by 2017, the number of global workers bringing their own smart phones to work will reach 328 million, up from the estimated 175 million workers doing so in 2014. Company-purchased smart phones are also on the rise, with an anticipated 88 million in use by 2017, up from an estimated 69 million in 2014.

Tablets, too, are on a fast trajectory: Forrester Research reports that by 2017, nearly one in five tablet purchases will be made directly by companies. That equates to roughly 68 million tablets flooding the workplace.

The numbers tell the story: BYOD and the flexibility it gives our highly mobile workers are here to stay. Happy as employees may be to use mobile devices, it presents an enormous challenge to CIOs who must set new standards and policies across the enterprise to protect data and mitigate risk. CIOs are working with their IT teams to put into place systems, rules and technology that will allow workers the computing freedom they desire, at the same time ensuring data is safe, retrievable and to the best possible extent, risk free.

Commvault® is at the forefront of offering solutions to reduce BYOD data security risks. Let’s examine five key areas in which Commvault is addressing this evolving phenomenon of BYOD usage with its Commvault Edge® capabilities that provide file sharing, backup, search, retrieval, eDiscovery and access control across employee-owned mobile, desktop and laptop devices.

ONE: ENABLING FILE SYNCHRONIZATION

Enterprises view BYOD as a way to increase productivity, and that means enabling work to continue without delay across the different devices used by employees. They need a file synchronization solution that meets data security objectives while enabling data access, whether the data was created at an office desktop, or on a laptop at a different location. While employees send files to the cloud or put them on USB drives, assumedly to work on later at home, often they may not be able to return to the file and wind up working on it again, back at the desktop or laptop. This creates risk because business data now resides in a potentially unsecured location and different versions of the files exist in different locations.

It’s critical to managing risk to be able to pull different data sources into a single pool of protection, management and access. That is the principle Commvault Edge software is built upon as it answers customers’ mobile worker data concerns by providing a secure, IT-owned alternative to data going outside their organization. Commvault Edge software enables automated file synchronization between PCs that can easily be setup via a web portal or natively in Microsoft Windows Explorer. It allows organizations to retain control over their data and information while empowering corporate employees to securely work on files no matter where they were created.

TWO: EFFICIENTLY PROTECTING DATA

As employees use as many as three devices a day, data governance takes on more complexity. Even less sensitive data needs to be governed as files move across devices, and outside the enterprise, to suppliers and customers. Commvault Edge software helps to prevent data loss by enabling efficient, rapid and transparent backup for business-critical data on laptops and desktops through source-side deduplication, opportunistic scheduling, bandwidth throttling, flexible policy definition, and the intelligence to run a backup only if a file has changed.

THREE: EASILY ACCESSING FILES WHILE MOBILE

Your employees will no doubt expect the same quick access to files while using a mobile device as they have from their laptop or desktop. Commvault Edge software delivers data portability and self-service access to a secure, personal data cloud. Employees can use the Commvault Edge mobile app to access their files from virtually anywhere, at any time, and also protect files from their tablet or phones with the upload feature. Integration with Microsoft Windows Explorer extends Commvault software’s robust recovery features. Using a web portal, end users can quickly retrieve and view all of their protected files and e-mail in the Simpana® ContentStore, Commvault’s virtual repository of all managed information. The Edge solution provides global access to distributed files and documents without having to resort to consumer-grade file sharing and cloud backup services, which are outside an IT department’s awareness and control.

FOUR: FAST eDISCOVERY

Similarly, it’s necessary to be able to access and retrieve documents that have legal and compliance relevance, regardless of where they reside, without having to spend a lot of resources retrieving laptops from far flung locations. Since all protected data is centrally located in the ContentStore single repository, Commvault software streamlines discovery across all ESI (electronically stored information). Your IT teams will benefit from the simplified administration and rapid finding of key documents. Chief Legal Officers (CLOs) will be able to leverage this rapid response to create legal holds and choose the best strategy earlier in the audit or litigation process while also containing costs.