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Make the move now to automation.

If your IT organization is struggling to deal with the reality of rapidly escalating data volumes, demanding retention policies and mounting storage management costs, you’re not alone.

With data growing by 40-50% annually—driven by large blocks of unstructured data such as email, spreadsheets, documents and images—figuring out where and how to store, back up, archive and restore everything can be overwhelming. The convergence of these and other issues is dramatically increasing complexity in the essential task of ensuring you can locate and produce data on a moment’s notice from your archives.

Unfortunately, too many organizations have relied on manual processes and human intervention for archiving. While that might have been adequate—if certainly inefficient—in the past, most organizations now are facing the cold, hard facts: Archiving has become too important and grown far too complex to stick to old processes and tools.

Instead, IT organizations are increasingly looking for automated archiving solutions to help them tame this runaway data growth in the face of mounting compliance, governance and discovery requirements. And it’s not just the sheer volume of data and the increasing number of requests to produce that data for any number of different reasons. Organizations also are concerned that they may not have full visibility into the location and state of all relevant data, especially as more data resides in places other than data center infrastructure, including thumb drives, PST files and cloud-based file sync-and-share services.

Throw in a healthy dose of policy management, data migration and virtual infrastructure, and it’s understandable why automated archiving solutions are likely to be in high demand for some time to come. Reducing complexity is one of today’s overarching IT mantras, and automating the archiving process can help make that goal a reality. In fact, while only 23% of IT respondents to a recent survey said their organizations’ current archiving systems for compliance were highly automated, 54% said they expect to invest in automated archiving solutions in the near future.1
For many organizations, the fundamental questions of “what do I keep, what do I move, what do I delete” have become too big, too complex and too important to be left solely to the whims of individual employees or to rigidly defined retention policies. Reducing this complexity is essential, and automated archiving is a big step forward.


The lack of a fully automated archiving system creates inefficiencies at the very least, and in the worst case-scenario significantly increases a wide range of risk factors. There also are numerous financial implications to the absence of an automated archiving solution.
Some of the biggest challenges center on the notion that, particularly in scenarios for compliance and legal discovery, organizations need to embrace automated archiving solutions to better prepare for both planned and, especially, unplanned requirements.