File Storage Optimization With Commvault Activate™
Control costs, facilitate data stewardship, and lay a foundation for more effective information governance.
Most discussions about file storage optimization end up circling around cost issues. However, storage costs and opportunities to save costs, are usually driven by the underlying needs of the data itself.
Your storage architecture design has to consider issues such as the volume of data, your performance and availability requirements, and the need to minimize risk. To get to the right, optimized strategy, you will need answers to many questions, including:
- How much unnecessary information am I holding that could be released?
- What decisions, by whom, have to be made to do this safely and appropriately?
- Are the files frequently accessed, and when were they created?
- Is the data volatile, or reasonably static?
- Based on usage characteristics, would the data be better served from faster, cheaper or closer storage?
- Is any of the data sensitive or critical to the organization?
- Does my data contain data privacy or sovereignty issues?
Do you have the information necessary to make informed decisions about your storage strategy?
Commvault Activate can help you answer these questions.
Powered by advanced analytics, information about files and their contents are centralized in an index that allows consistent visibility and handling of information across your organization.
Support your file storage optimization efforts with a pre-built set of dashboards. Make decisions with key insights that include information about the stored data, identification of stewardship gaps, usage characteristics and opportunities to delete or move data. Accelerate the development of policies for storage/cloud migration and storage tiering, data archiving or deletion, and more.
Use the dashboards as delivered; customize for your specific needs; extend the visualizations with workflows to further drive decisions or to remediate data issues directly; develop your own dashboards, reports, and workflows.
Provide data owners with access to their own file storage optimization dashboards, so they can see the cost of their storage consumption, make their own information governance decisions, and collaborate with IT more effectively.
Up to 75% of data is obsolete or redundant.1 How much are you paying to store and manage all that data?
Commvault Activate™ Key Features for File Storage Optimization
|Gain organization-wide visibility into unstructured and semi-structured data||Create a full-text index of files from Commvault backups and archives, or directly from live data sources. Enrich the intelligence of the index with named entity extraction to help classify your data, and augment with 3rd party data classification tools. The centralized index gives you organization-wide data visibility, so you can make content-aware decisions and apply consistent data policies.|
|Visualize sensitive or critical data across silos.||Identify files that require remediation, access restriction or retention policies applied. Leverage the built-in library of named entities, and augment with your own. Sensitive data or other named entities can be automatically tagged in the index to facilitate classification and action.|
|Role or project-based dashboards.||
Use out-of-the-box File Storage Optimization dashboards as solution accelerators for a fast path to data decisions or build new dashboards for different projects and stakeholders within your organization.
|Create custom workflows and applications.||Make dashboards actionable with review and approval workflows that support better cross-functional decision-making or initiate remediation actions directly from the dashboards themselves (e.g. archive, erase, move or export).|
|Review content, curate and tag files and emails for follow-on actions.||Move selected files into a review set for an eDiscovery type search, allowing users to tag and organize files for follow-on action, such as holds and records declaration, export for legal review, or escalating approvals.|
|Chain of custody and reporting||Maintain an auditable chain of custody to demonstrate compliance.|
|Role-based access||Role-based access enables secure collaboration among IT and other stakeholders.|
- Tom Corey, Esq., CRM. “ROT or NOT: How a Records Retention Schedule Can Reduce the Garbage Risks and Costs.” Information Management. Issue 4, Volume 51. Published by ARMA International. August 2017