eDiscovery

Definition von eDiscovery

Electronic Discovery (eDiscovery) is the process of finding and collecting electronically stored information (or ESI) – typically for lawsuits, investigation, or legal purposes.

The discovery process is the opening phase for litigation proceedings, where parties involved are required to provide all information and data that’s relevant to the case. Unfortunately, gathering this information is not as easy as it sounds. Historically, eDiscovery involved the use of paper documents, presenting physical evidence, and interviewing witnesses.

However, most data is now electronically stored information (ESI), living it various computers, systems, and environments. ESI’s non-persistent, intangible nature has created new discovery challenges – as locating this data is no longer a physical process. A widely recognized industry-term, eDiscovery refers to the virtual discovery process of ESI.

Was ist eDiscovery?

eDiscovery is the legal process of finding relevant ESI needed for legal, regulatory, and compliance purposes. eDiscovery extends to both the physical data, as well as the “raw data” and “metadata” associated with both structured and unstrukturierte Daten.

For most organizations, the eDiscovery process involves searching through vast amounts of electronic information, including email, documents, databases, image files, instant messages, chats and more. This data lives in laptops, file repositories, SaaS applications, and popular collaborative workspaces – creating a vast digital footprint and a number of non-physical environments to mine for critical, time-sensitive data.

Once ESI is identified as being potentially relevant information for litigation or regulatory purposed, it must be preserved in a sharable format.  Preserving data for legal purposes not only ensures that sensitive information cannot be altered, deleted, erased or tampered with —but a failure to do so can breach eDiscovery compliance protocols and can have severe consequences, including fines and possible criminal prosecution.

Was ist der eDiscovery-Prozess und wie funktioniert er?

To help organizations successfully navigate the process, the Electronic Discovery Reference Model or EDRM was created to serve as an overarching framework. It has nine distinct stages. These stages are not always a linear progression from one to the other, but a ein guter eDiscovery-Prozess should include all of them. Several of the stages can (and often should) happen at the same time:

• Information Governance: This is the general strategy any organization should have to mitigate their risks and expenses should eDiscovery be needed—from initial creation of ESI through its final disposition.
• Identification: Locating potential sources of ESI and determining its scope, breadth, and depth.
• Preservation and Collection: Ensuring ESI is collected and preserved – protecting against inappropriate or accidental alteration or destruction throughout the remainder of the  eDiscovery process.
• Processing, Review, and Analysis: This stage refers to the analysis of preserved data. Users commonly convert data to suitable forms for review, then reduce the volume of ESI by evaluating its relevance and privilege. Then analysis commonly requires a thorough evaluation of the context of the ESI, including key patterns, topics, people, or discussions.
• Production: Delivering applicable ESI, articles, and data to others involved in the legal or regulatory proceedings using appropriate methods.
• Presentation: Displaying of ESI before relevant audiences in native or near-native forms for legal purposes.

Warum sind eDiscovery-Lösungen wichtig?

The sheer amount of data created in a single day is staggering. On average—294 billion emails, 65 billion WhatsApp messages, and 500 million tweets are sent every day globally. By 2025, it is estimated that 463 Exabyte an Daten will be created each day. And the ease with which such information can be exchanged and stored has only increased. Filing cabinets have been replaced with email and file servers, storage arrays, jump drives, desktops, and even smartwatches—all of which could store relevant information in a legal case and are subject to eDiscovery.

Angesichts der rasanten Zunahme cloudbasierter Tools für die Zusammenarbeit sollte O365 eDiscovery in Betracht gezogen werden, da sich viele frühe eDiscovery-Maßnahmen hauptsächlich auf lokal gespeicherte Daten konzentrierten. Ohne geeignete Lösungen können Datenverantwortliche, Administratoren und Rechtsberater relevante Informationen für rechtliche, regulatorische und Compliance-Zwecke nicht effektiv (und effizient) zusammenstellen und aufbewahren.

Organizations who fail to have a game plan to meet new Gesetzliche Anforderungen an eDiscoverykönnten mit schwerwiegenden negativen Folgen konfrontiert sein. Aus diesem Grund sollte die Einhaltung der eDiscovery-Vorschriften für jedes Unternehmen oberste Priorität haben.

Vorteile von eDiscovery-Lösungen

Für Compliance-Beauftragte, Fachleute im Bereich der Regulierungsaufsicht und Datenverwalter ist es heute schwieriger denn je, relevante Daten aufzuspüren. Oftmals müssen sensible Informationen auf den Geräten der Nutzer, in unterschiedlichen Systemen und über mehrere Umgebungen hinweg gesucht werden. Dieser mühsame Prozess verlangsamt die Arbeitsgeschwindigkeit und erhöht das Risiko, wichtige und relevante Informationen zu übersehen. eDiscovery-Lösungen bieten die erforderlichen Werkzeuge, um auf Rechtsstreitigkeiten, Compliance-Anforderungen oder behördliche Anfragen zügig zu reagieren.

Relevante Daten lassen sich in einer Vielzahl digitaler Umgebungen problemlos ausfindig machen, und die Daten können zur Überprüfung schnell in exportierbaren Formaten gesichert werden. Mit geeigneten eDiscovery-Kontrollmaßnahmen profitieren Unternehmen von geringeren Kosten und einem geringeren Aufwand und können gleichzeitig die mit dem Discovery-Prozess für ESI verbundenen Risiken minimieren.

Häufige Anwendungsfälle für eDiscovery-Lösungen

Unternehmen aller Branchen, Größen und Regionen können von Electronic-Discovery-Lösungen profitieren. Zu den häufigsten Anwendungsfällen zählen:

• Vorbereitung auf anstehende Rechtsstreitigkeiten
• Reaktion auf regulatorische Angelegenheiten
• Einhaltung der Vorgaben bei externen Untersuchungen oder Prüfungen durch Dritte
• Durchführung interner Untersuchungen (z. B. zur Durchsetzung von Richtlinien oder bei Vorfällen im Personalbereich)
• Fusionen und Übernahmen

While the eDiscovery process and the need for eDiscovery compliance extends to all forms of electronically stored information, organizations have had an increasing need to focus on specific environments – including Microsoft 365 and laptop devices.

• Microsoft 365 eDiscovery
  Microsoft 365 is one of the most common office productivity solutions in the world. It contains critical files, emails, and messages, all of which are commonly relevant for litigation and regulatory purposes, making O365 Electronic Discovery a critical need for today’s organizations. An effective O365 eDiscovery solution should comprehensively cover Exchange.
• Endpunkt-eDiscovery
  eDiscovery compliance also extends to user laptops and desktops. With the rapid increase in remote work, Nutzung von Endgeräten has skyrocketing – driving more data at the edge (and outside of corporate governed networks).

eDiscovery-Lösungen, die sich ausschließlich auf Metadaten konzentrieren, reichen jedoch möglicherweise nicht aus, um eine lückenlose Einhaltung der eDiscovery-Vorschriften zu gewährleisten.

Bietet Commvault eDiscovery an?

Yes! Commvault Endpoint Backup & Recovery and Microsoft 365 Backup offer advanced data management capabilities that make O365 eDiscovery and Endpoint eDiscovery nearly effortless. It provides a single interface to identify, categorize, and securely preserve data across both environments.

This drastically accelerates and simplifies the eDiscovery process. With deep and granular search and export capabilities, eDiscovery empowers users with one, consolidated experience for eDiscovery of Microsoft 365 and Endpoint data. Paired with data protection, organizations now get the best of industry leading backup and recovery, combined with advanced tools to satisfy regulatory compliance requirements with ease and precision.