Unlocking Efficiency: Federal Agency Cuts AWS Costs, Frees 25% IT Time with Commvault

Federal Agency Simplifies Data Management, Reduces AWS Costs, and Streamlines FOIA Requests with Commvault

US federal agency overcomes data migration and FOIA challenges with Commvault, reducing costs and freeing IT resources effectively.

Easing the burden of a cloud migration, FOIA requests

For the lean IT team at a major federal agency, the day-to-day challenges of managing a massive amount of data and fulfilling Freedom of Information Act (FOIA) requests was enough. Preparing for and completing a cloud migration would require more time and attention.

As the move to Amazon Web Services (AWS) neared, the agency needed a conscientious approach to data purging to avoid migrating unnecessary information. Meanwhile, the team had grown frustrated with the complexity, cost, and support experience with its incumbent backup solution, leading it to search for other options.

A single source to simplify backup, migration, and FOIA compliance

The agency’s storage provider, NetApp, recommended Commvault to replace its backup solution. In a test of Commvault Cloud Autonomous Recovery against other options, the team found Commvault not only integrated easily with NetApp—an essential requirement—but was also simple to use.

In Autonomous Recovery, the agency gained a single backup solution with one interface for its entire infrastructure, with less cost and complexity.

At the same time, Commvault Compliance would simplify FOIA requests with fast and scalable data collection.

Freeing 25% IT time

The agency initially rolled out Data Protection, across unclassified, secret, and top-secret data.

Using Commvault Cloud Compliance, the team can also quickly search for, review, and export relevant records to ensure efficient, timely compliance with FOIA requests.

Instead of that burden falling on the IT team, Commvault simplifies it such that they can now delegate it to a security professional instead. Using the solution, the IT team grants outside access to a limited dataset securely. Now, they expedite FOIA response time and free an estimated 25 percent of the IT team’s time to focus on other tasks. Moving forward, the team has a sustainable, scalable way to protect and manage its data while meeting the demands of FOIA.