Taking a practical approach to file sync and share

Posted 06/17/2015 by Commvault

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Commvault recently expanded its Endpoint Data Protection Solution Set with the announcement of new file sync and share capabilities with Commvault File Sharing, a solution that helps business users more safely store, access and share files from virtually anywhere. We also announced the availability of Edge Drive™, a new feature within Commvault File Sharing, which delivers a virtual folder that acts as a “personal cloud” for real-time sharing across mobile devices and through a web console, providing universal access for file sharing and collaboration. With these new capabilities bolstering our Endpoint Data Protection Solution Set, Commvault now offers businesses an enterprise file sync and share (EFSS) solution that provides a smart complement, and/or alternative, to existing solutions by adhering to corporate data management best practices so that sensitive data remains secure in compliance with business requirements.

The importance of overall data security cannot be overstated as we continue to see many examples of security lapses such as with the recent Sterne Agee incident. The recently published Ponemon Institute’s 2015 Cost of a Data Breach Study: Global Analysis puts the average total cost of a data breach at $3.79 million. That’s a significant figure for any company! Commvault has long been recognized as a leader in data management and securing data used for file sync and share is a natural next step to help companies protect ALL of their data.

Here are some practical steps toward securing your data:

  • Acknowledge the issue: The first step is to choose not to ignore rogue file sharing behavior. According to a research report by Osterman Research, 68% of business users were storing work-related information in a personally managed FSS solution. That research came with an important footnote: “Most of these tools are deployed by individuals without any sort of ‘blessing’ from their IT department.”
  • Understand the use cases and business benefits: Users have adopted file sync and share solutions for a wide range of use cases, including primarily for storage and access of their own files, for backup (even though we don’t recommend it be used that way), for collaborating with multiple team members and in many other ways. Gaining a clear understanding of what use cases are most important for your users will allow you to effectively evaluate the options and promote rapid corporate-wide adoption.
  • Deploy a Security/IT/User supported solution: Layering on data governance and security requirements such as encryption, search for compliance and eDiscovery, backup and others on top of taking a user centric approach of focusing on usability and use cases will deliver the best overall solution for the company.

Recognizing the broad adoption of existing file sync and share solutions in the market, Commvault Endpoint Data Protection Solution Set is very flexible and can be used to complement and reduce the risk of existing cloud services by assuring that the data shared through OneDrive, Dropbox and others is visible to IT, secured and backed up, and fully searchable for use by end users and for eDiscovery. With the launch of Commvault File Sharing, including the Edge Drive feature, as part of the solution set, organizations now have a secure solution that brings data fully under IT control for the most security sensitive use cases.